Member Accounting & Financial Reporting Coordinator

Financial Reporting.
Member Billing.
Accounts Payable.
Accounts Receivable.

Position Summary:

The Member Accounting & Financial Reporting Coordinator is responsible for the accurate and timely processing of member billing, accounts payable, accounts receivable, and the preparation of monthly financial statements. This position plays a key role in maintaining accurate financial records, managing month-end closing procedures, ensuring timely collections and payments, and providing financial reporting to Club ownership and management. The ideal candidate is highly organized, detail-oriented, proficient in accounting procedures, maintains confidentiality, and enjoys working in a hospitality-focused environment.

Essential Duties & Responsibilities:

Member Billing:

Prepare and process monthly member statements accurately and on schedule.
Post member charges, credits, payments, and adjustments.
Maintain member account records and ensure billing accuracy.
Research and resolve member billing questions or discrepancies in a courteous and professional manner.
Process member payments received by cash, check, credit card, ACH, or online payment.
Monitor delinquent accounts and assist with collection efforts in accordance with Club policies.
Reconcile member account balances and prepare aging reports.

Accounts Payable:

Process vendor invoices accurately and timely.
Obtain proper approvals before processing payments.
Prepare weekly check runs and electronic payments.
Maintain vendor files, including W-9s and payment information.
Reconcile vendor statements and resolve billing discrepancies.
Assist with annual 1099 preparation and reporting.
Ensure expenses are coded correctly to the general ledger.

Accounts Receivable:

Record incoming payments and deposits.
Prepare bank deposits and maintain accurate cash receipts records.
Monitor outstanding balances for banquet, golf outing, and non-member event accounts.
Follow up on past-due invoices professionally and promptly.
Work with department managers to resolve payment issues.

General Accounting & Administrative Duties:

Assist with month-end closing procedures and account reconciliations.
Reconcile credit card transactions and daily deposits.
Maintain organized accounting files and supporting documentation.
Prepare reports for management as requested.
Assist with annual audits and provide requested documentation.
Maintain confidentiality of member, employee, and financial information.
Cross-train with other administrative staff to ensure continuity of operations.
Provide support to the Business Office as needed.
Perform other duties as assigned.

Monthly Financial Reporting:

Prepare and produce accurate monthly financial statements.
Complete monthly general ledger reconciliations and ensure all financial transactions are accurately recorded.
Manage month-end closing procedures to ensure financial statements are completed accurately and on schedule.
Review monthly revenue and expenses for accuracy and investigate discrepancies.
Prepare monthly financial reports comparing actual results to budget and prior-year performance.
Provide monthly financial statements and supporting reports to Club ownership and management for review.
Assist with annual budgeting, financial forecasting, and year-end closing procedures.

Qualifications:

Associate's degree in Accounting, Finance, Business Administration, or equivalent work experience preferred.
Minimum of 2 years of accounting, bookkeeping, or office administration experience.
Experience in hospitality, private clubs, golf clubs, or country clubs preferred.
Knowledge of accounts payable, accounts receivable, and member billing practices.
Strong mathematical and analytical skills.
Excellent organizational and time management abilities.
Strong written and verbal communication skills.
Ability to maintain strict confidentiality.
Excellent customer service skills and professional demeanor.

Physical Requirements:

Ability to sit for extended periods while working at a computer.
Occasionally lift up to 25 pounds.
Ability to move throughout the Club to communicate with departments and members as needed.

Core Competencies:

Accuracy and attention to detail.
Integrity and confidentiality.
Customer service excellence.
Organization and time management.
Problem-solving and critical thinking.
Professional communication.
Dependability and accountability.
Ability to manage multiple priorities in a fast-paced environment.

Spring Mill Country Club

Member Accounting & Financial Reporting Coordinator

About the Job